Articles on: Invoices

How to print Shopify invoices using Invoice Falcon

Invoice Falcon makes it easy to print invoices for your Shopify orders. Whether you need a single invoice for one customer or hundreds of invoices printed at once, the app gives you several ways to get the job done. You can print an invoice straight from Shopify Admin without even opening the app, use the quick-action button on Invoice Falcon's Orders page, preview and choose a template on the Order detail page, or select multiple orders and use bulk print to generate all your invoices in one go.

Printing an Invoice from Shopify Admin

The most convenient way to print an invoice is directly from your Shopify Admin orders area. Invoice Falcon adds a Send or Print Invoice shortcut to Shopify so you never have to leave your normal workflow.

Printing from a Single Order in Shopify Admin

Follow these steps to print an invoice for a single order without opening the Invoice Falcon app first.

In your Shopify Admin, go to Orders and click on the order you want to print an invoice for to open its detail page.
On the order detail page, look for the More actions button near the top-right of the page.
Click More actions and select Send or Print Invoice from the dropdown menu. This is a shortcut added by Invoice Falcon.
You will be taken to Invoice Falcon's Order detail page for that specific order. From here, you can preview the invoice, choose a template, and print.

Tip: Invoice Falcon also integrates with Shopify's native Print menu on the order detail page. If you see an Invoice Print Action option in Shopify's print dialog, selecting it will render your invoice directly in the browser's print view using your active template — no extra clicks needed.

Printing from the Shopify Orders List

You can also access Invoice Falcon's printing features directly from the Shopify Admin orders list.

Single order: On the Shopify Admin Orders list, click More actions and select Send or Print Invoice. This will open Invoice Falcon's Orders page where you can locate and print the order.
Multiple orders: Select several orders using the checkboxes on the Shopify Admin Orders list, then choose Send or Print Invoices from the bulk actions that appear. This will open Invoice Falcon where you can proceed with bulk printing for the selected orders.

Printing a Single Invoice from the Invoice Falcon Orders Page

If you are already working inside Invoice Falcon, the fastest way to print an invoice is directly from the Orders list. This method lets you generate and open a PDF for any order without leaving the page.

How to Print from the Orders List

Open Invoice Falcon and navigate to the Orders page. This is the home screen of the app and is also accessible from the left-hand navigation menu.
Locate the order you want to print an invoice for. You can use the search bar at the top of the orders list to search by order number, customer name, or customer email. You can also use the Financial status and Date range filters to narrow down results.
In the row for the order you want, look for the action buttons on the right side. You will see a set of small icon buttons.
Click the Print button (the printer icon) next to the order. Invoice Falcon will generate a PDF invoice for that order and open it in a new browser tab.
Once the PDF opens in the new tab, use your browser's built-in print dialog (press Ctrl+P on Windows/Linux or Cmd+P on Mac) to send the invoice to your printer, or save it as a PDF file.

Tip: The orders list also includes a Download button (downward arrow icon) next to the Print button. If you want to save the invoice as a PDF file to your computer rather than printing it immediately, use the Download button instead.

Note: Each order row displays three action icons — Print, Download, and Email. These icons appear grey by default. Once an action has been performed for an order (for example, the invoice has been printed, downloaded, or emailed), the corresponding icon turns blue, giving you a quick visual indicator of which actions have already been completed for each order.

Note: The Orders page has two tabs at the top — Orders and Drafts. If you need to print an invoice for a draft order, switch to the Drafts tab first, then follow the same steps above.

Printing a Single Invoice from the Order Detail Page

For more control over which template is used and a live preview before printing, use the Order detail page. This page shows a full-size PDF preview of the invoice and lets you choose from your available templates.

How to Print from the Order Detail Page

Follow these steps to print an invoice with a template preview from the Order detail page.

Open Invoice Falcon and navigate to the Orders page.
Click on the order number (e.g., #1001) for the order you want to view. This will open the Order detail page for that specific order. You can also reach this page from Shopify Admin by clicking More actions > Send or Print Invoice on any order.
On the Order detail page, you will see a full PDF preview of the invoice on the left side of the screen. The invoice is automatically generated using your pre-selected template.
On the right side of the page, you will find the Templates sidebar panel. This panel lists all the invoice templates you have created. You can select a different template by clicking the radio button next to the template name, and the invoice preview will automatically regenerate to reflect the new template.
Above the invoice preview, click the Actions dropdown button located in the top-right corner of the invoice card.
From the dropdown menu, select Print. The app will open the invoice PDF in a new browser tab.
In the new tab, use your browser's print dialog (Ctrl+P or Cmd+P) to print the invoice or save it as a PDF.

Tip: If the invoice data appears outdated (for example, the order was recently edited in Shopify), click Regenerate from the Actions dropdown to pull the latest order data from Shopify and rebuild the invoice.

Choosing a Template Before Printing

The Templates sidebar on the Order detail page allows you to switch templates before printing. This is useful if you have different templates for different purposes (for example, a standard invoice template and a packing slip template).

All your created templates appear in the Templates panel on the right side of the Order detail page.
Select a template by clicking its radio button. The PDF preview will update automatically.
Once you are happy with how the invoice looks, use the Actions > Print option to print it.
If you need to create or edit a template, click the Edit link next to any template in the sidebar, or navigate to the Templates page from the main navigation menu.

Bulk Printing Invoices

When you need to print invoices for many orders at once, Invoice Falcon provides a bulk print feature. This lets you select multiple orders, generate all their invoices, and combine them into a single PDF file or a ZIP of individual PDFs.

How to Bulk Print Invoices

Open Invoice Falcon and navigate to the Orders page.
Use the checkboxes on the left side of the orders list to select the orders you want to print invoices for. You can select individual orders one by one, or use the checkbox in the header row to select all orders on the current page. If you want to select all orders that match your current filters (across all pages), click the Select all link that appears after selecting the page header checkbox.
Once you have selected your orders, a bulk actions toolbar will appear at the bottom of the list. Click the Print invoices button in the toolbar.
A Bulk print orders modal will appear with the following options:

Output format: Choose how the invoices should be delivered:
- Bundle — Combines all invoices into a single PDF file. This is the best option if you want to print everything at once.
- Separate — Creates one PDF per invoice and packages them together in a ZIP file. This is useful if you need to save or distribute individual invoice files.
Template: Choose the template to use for the invoices. Select Default template to use your pre-selected template, or pick a specific template from the dropdown list.

Click the Start bulk print button to begin the process. You will see a confirmation banner that says "Bulk print started! Check the Bulk Actions page for progress."
The bulk print runs in the background. You can continue using the app while it processes. Navigate to the Bulk actions page from the main navigation menu to monitor the progress of your print job.
Once the bulk action is complete (status shows Complete), click the Download button (downward arrow icon) on the Bulk Actions page to download the generated PDF file(s). Open the downloaded file and print it using your browser or PDF viewer.

Tip: You can also use filters to narrow down orders before bulk printing. For example, filter by Financial status (e.g., Paid) and Date range (e.g., Last 7 days), then select all matching orders to bulk print only the orders you need.

Monitoring Bulk Print Progress

All bulk actions — including bulk prints, bulk downloads, and bulk emails — are tracked on the dedicated Bulk actions page.

Navigate to Bulk actions from the left-hand navigation menu.
The page displays a table listing all your recent bulk actions with the following details:

Action — The type of bulk action (e.g., "Bulk print orders" or "Bulk print orders (Packing slip)").
Status — The current state of the job: Preparing, Pending, Processing, Finalizing, Complete, Failed, or Cancelled.
Progress — A percentage progress bar showing how far along the job is.
Date — When the bulk action was started.

While a bulk action is in progress, you can click the Refresh button (circular arrow icon) to get the latest status.
When the status changes to Complete, click the Download button to save the output file. If the output format was "Bundle," you will get a single PDF. If it was "Separate," you will get a ZIP file containing individual PDFs.
If some invoices failed to generate, click the numbered Details button (which will show a warning icon) to see which orders succeeded and which failed.

Note: Only one bulk action can run at a time. If you try to start a new bulk print while another is still processing, you will see an error message: "Another bulk action is already running. Please wait for it to finish."

Cancelling a Bulk Print

If you need to stop a bulk print that is currently in progress:

Go to the Bulk actions page.
Find the active bulk print in the list (it will have a status of Preparing, Pending, Processing, or Finalizing).
Click the Cancel button (X icon) in the Actions column.
The status will change to Cancelled and the job will stop processing.

Bulk Printing Draft Orders

You can also bulk print invoices for draft orders using the same process.

On the Orders page, switch to the Drafts tab at the top of the page.
Select the draft orders you want to print using the checkboxes.
Click Print invoices from the bulk actions toolbar.
Configure the output format and template in the modal, then click Start bulk print.
Check the Bulk actions page for progress and download the file when complete.

Known Limitations

One bulk action at a time: You can only run one bulk action (print, download, or email) at a time. Wait for the current action to finish before starting a new one.
Browser print dialog required for single prints: When printing a single invoice, the PDF opens in a new browser tab. You must use your browser's native print dialog (Ctrl+P / Cmd+P) to send it to your physical printer.
PDF generation time: For single invoices, the PDF is typically generated within a few seconds. For bulk prints with hundreds of orders, the process may take several minutes depending on the number of orders.
Template changes require regeneration: If you update a template after generating an invoice, you will need to regenerate the invoice (from the Order detail page via Actions > Regenerate) to see the updated template applied.
Email notification for bulk prints: When a bulk print job completes, you will receive an email notification with a link to download the file. The file is also accessible from the Bulk actions page.

Troubleshooting

Symptom	Likely Cause	Fix
PDF opens but is blank or shows an error	The invoice data may not have loaded correctly from Shopify	Go to the Order detail page, click Actions > Regenerate to rebuild the invoice
Print button does nothing	Browser pop-up blocker is preventing the new tab from opening	Allow pop-ups for your Shopify admin domain in your browser settings
"Send or Print Invoice" not visible in Shopify Admin	The Invoice Falcon app extension may not be enabled	Ensure Invoice Falcon is installed and the admin link extensions are active in your Shopify app settings
Bulk print stays on "Preparing" or "Pending" for a long time	The job queue may be processing other tasks	Click the Refresh button on the Bulk Actions page to check for updates. If it remains stuck, cancel and restart
"Another bulk action is already running" error	A previous bulk action has not finished yet	Wait for the current bulk action to complete or cancel it, then try again
Bulk print completed but some orders show as "Failed"	The invoice for that order may have encountered a generation error	Click the Details button on the Bulk Actions page to see which orders failed. Try printing those orders individually from the Orders page
Wrong template used on the invoice	The default template was applied instead of your preferred one	On the Order detail page, select the correct template from the Templates sidebar before printing. For bulk prints, choose the correct template in the bulk print modal

FAQs

Q: Can I print an invoice without opening the Invoice Falcon app?
A: Yes. In Shopify Admin, open any order and click More actions > Send or Print Invoice. This takes you directly to the Invoice Falcon Order detail page where you can preview and print the invoice. You can also use Shopify's native Print menu if the Invoice Print Action extension is enabled.

Q: Can I print invoices for both regular orders and draft orders?
A: Yes. The Orders page has separate Orders and Drafts tabs. You can print invoices individually or in bulk from either tab using the same process.

Q: What is the difference between "Print" and "Download" on the Orders page?
A: The Print button opens the invoice PDF in a new browser tab so you can print it directly. The Download button saves the invoice as a PDF file to your computer with the invoice number as the filename.

Q: Can I choose which template is used for bulk printing?
A: Yes. When you start a bulk print, a modal appears with a Template dropdown where you can select any of your existing templates or the default template.

Q: What is the difference between "Bundle" and "Separate" output formats?
A: Bundle combines all selected invoices into one single PDF file, which is ideal for printing everything at once. Separate creates one PDF per invoice and delivers them as a ZIP file, which is useful when you need to save or distribute individual invoice files.

Q: How long does a bulk print take?
A: It depends on the number of orders. A few dozen orders typically takes less than a minute. Hundreds of orders may take several minutes. You can monitor progress on the Bulk actions page.

Q: Where do I find my completed bulk print files?
A: Navigate to the Bulk actions page from the left-hand navigation menu. Completed jobs will have a Download button (downward arrow icon) that lets you save the file. You will also receive an email notification when the file is ready.

Q: Can I cancel a bulk print after it has started?
A: Yes. Go to the Bulk actions page and click the Cancel button (X icon) next to the active job. The status will change to Cancelled and processing will stop.

Updated on: 20/05/2026

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